Hotel Conference Package

In plain English

The State Department's Vienna mission seeks a hotel venue for a January 26, 2027 event: an exclusive lunch for 50 people, then an afternoon-evening program for 80 with a reception. Needs large rooms, meals, and audiovisual equipment. Details are in the notice.

Agency: State, Department Of · State, Department Of

Notice type: Solicitation

Set-aside: No set-aside (open to all)

NAICS: 721110

Place of performance: Vienna

Posted: Oct 27, 2026

Response due: Nov 10, 2026

Solicitation number: 19AU9027Q0001

Open on SAM.gov

Description

The Tri-Mission Vienna is looking for qualified offerors for a hotel conference package: with a minimum of 250-300 sq meters for the main part, smaller room possible for the exclusive lunch, including set-up as detailed below. Date: January 26, 2027 Time: 12pm � 8pm Location: Vienna city center (1st district) 2 Parts: Exclusive lunch (in a smaller room) 12:00 � 1:00: 50 persons Setup: sit-down lunch, round tables, white screen or large monitor, projector, 1 microphone, 1 podium F&B: 3-course served lunch plus large mineral water on the table (still and sparkling) Main program 1:00 PM � 8:00 PM: 80 persons Setup: theater style with 80 seats + 30 classroom tables in the back and/or sides (consultation session), white screen, projector, 5 microphones, 1 podium F&B: 1 coffee break within the room/hall, flying buffet with drinks from 6:00pm � 8:00pm (is it possible to move the theater style chairs to give space for the standing networking reception?), high tables within the room/hall

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